Job Description
Join our team as an Executive Assistant, providing vital administrative support to the Adult and Paediatric Intensive Care Executive Team!
Employment Type: Permanent Full Time
Position Classification: Administration Officer Level 4
Remuneration: $69,840.79 - $71,439.54 Per Annum + 11% Super + Salary Packaging
Hours Per Week: 38
Requisition ID: REQ486684
Applications Close: Sunday, 16th June 2024
Executive Assistant
Intensive Care Unit
Awabakal Country - John Hunter Hospital
Whilst this position is open to all individuals, it is targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander people are encouraged to apply and consideration will be given to suitable Aboriginal or Torres Strait Islander applicants to promote equal or improved access. Aboriginal or Torres Strait Islander applicants must demonstrate Aboriginal or Torres Strait Islander status in addition to addressing the selection criterion.
About The Role
The role of the Executive Assistant is to provide administrative support to the Medical Directors of the Adult and Paediatric Intensive Care unit. This position is also responsible for providing administrative support to the Senior Medical Team within the Adult and Paediatric intensive care unit.
You will provide efficient and effective secretarial and administration support to the Adult and Paediatric Intensive Care Executive Team.You will maintain and monitor diaries, screen telephone enquiries, review incoming and outgoing correspondence and track the progress of matters with deadlines or closing dates.You will input rosters into Healthroster for senior medical staff and ensure all changes are entered prior to the closing of the pay period.You will prepare for meetings and conferences by sending meeting invitations, coordinating travel and accommodation, booking venues, catering, audio-visual equipment, teleconferencing facilities, and other resources as required to assist with attendance and facilitation of meetings and conferences.
Where You'll Be Working
John Hunter Hospital is one of the busiest tertiary referral centres in Australia and the only trauma referral centre in NSW outside of Sydney. Our specialist staff are focused on meeting the needs of acutely ill and injured patients, providing care for both adult and paediatric patients throughout Newcastle, Lake Macquarie, and Northern NSW.
The John Hunter Hospital Intensive Care Unit (ICU) is a Level 6 referral centre for critically ill patients in the Hunter New England, Mid North Coast, and Northern NSW Local Health Districts. It is the default centre for Trauma, Neurosurgery, Stroke, Vascular, Cardiothoracic, and major General Surgery, as well as Interventional Radiology and Neuroradiology.
Our staff is our greatest asset, and we recognise that patient care is only as good as our team is.
Benefits
Sustainable Healthcare:Together towards zero.ADO's each month (for full time employees).4 weeks annual leave (pro-rata for part time employees).Salary packaging options.Fitness Passport.Employee Assistance Program (EAP) for staff and family members.Opportunity to work and collaborate with a range of non-clinical and clinical professionals.
About You
You will possess strong problem-solving skills, with the ability to think on your feet, react quickly, and develop proactive solutions.You will need to be dynamic, driven, and an enthusiastic team player with exceptional communication and interpersonal skills.You will be committed to professional development and seeking to expand and develop your skills, whilst you share your expertise with the ICU Executive team.
Need more information?
Click here for the Position Description.Find out more about applying for this position.
For role-related queries or questions contact Jo-Anne Hiles on JoAnne.Hiles@health.nsw.gov.au.
Information For Applicants
To be eligible for permanent employment in this position you must be an Australian Citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport. Employment of a temporary visa holder may only occur if no suitable local candidate is identified for the position; in this instance, you may only be offered employment in line with the conditions and expiry date of your visa.
An eligibility list will be created for future permanent full or part time and temporary full or part time vacancies.
We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.
Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2
Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: http://bit.ly/HNEHealthSteppingUp
This is a Category A position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2023_022: Occupational Assessment, Screening and Vaccination against Specific Diseases for Category A positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.
Salary Packaging: is beneficial to most HNELHD employees and may increase your take-home pay! Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. Find out more by contacting SalaryPackagingPLUS! via nswhealth@salarypackagingplus.com.au or 1300 40 25 23.
HNE Health employees may be eligible for a range of benefits such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses.
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